add mail doc

email.md

@@ -0,0 +1,31 @@
+# Email related topics
+## Email routing for usegalaxy.eu
+We are currently (8/2024) using forwardemail.net for email routing using Björn's account.  
+All incoming email routing is set via that account in forwardemail.net's web interface.
+Currently we have the following routes:
+| route          |  receiver                                   |
+| -------------- | ------------------------------------------- |
+| * (catch all)  |     `galaxy at informatik.uni-freiburg.de`  |
+| contact        |     `galaxy at informatik.uni-freiburg.de`  |
+| bugs           |     `galaxy at informatik.uni-freiburg.de`  |
+| security       | `galaxy-ops at informatik.uni-freiburg.de`  |
+| admin          | `galaxy-ops at informatik.uni-freiburg.de`  |
+
+However, bug reports are sent by Galaxy automatically to `galaxy-no-reply at informatik.uni-freiburg.de`
+
+### Send from email alias (Thunderbird)
+If you want to send email with one of those aliases, you need to can add them to thunderbird following this [guide in English](https://support.mozilla.org/en-US/kb/configuring-email-aliases) or [this guide in German](https://www.rz.uni-frankfurt.de/75346969/Alias_einrichten?). Using the following settings:
+
+| Field                 | Setting                |
+| --------------------- | ---------------------- |
+| Name                  | Your Name              |
+| Email                 | \<alias\>@usegalaxy.eu |
+| Reply address         | \<alias\>@usegalaxy.eu |
+| Server Name           | smtp.forwardemail.net  |
+| Port                  | 465                    |
+| Connection security   | SSL/TLS                |
+| Authentication method | Normal password        |
+| User name             | \<alias\>@usegalaxy.eu |
+
+The password is asked when you send the first email. You find it in [the vault in infrastructure-playbook](https://github.com/usegalaxy-eu/infrastructure-playbook/blob/master/secret_group_vars/mail.yml). To view it, you need to clone the repo, install ansible, create a file in the repo's directory named vault_password.txt and insert the password you get from e.g. Björn. Then you can run `ansible-vault view secret_group_vars/mail.md`.
+