- Does the venue allow minors? If minors attend, someone should stay with them until their rides arrive (?)
- Consider using a timer, esp. for lightning talks. A standard technique is to demo a funny alarm, before the talks begin, and tell everyone that we are setting a timer. In this way, no one is offended by being cut off.
- at CYC, a presenter wanted to play audio clips. We rented cables and an adapter box at Long & McQuade so that we could plug a stereo-mini jack into a Mac, and then a XLR (?) jack into the sound board.
- for long events (e.g. hackathons), be sure to vacate the premises on time. The security staff get upset if we linger around.
- Some elders have registered the notion that the name "hackathon" does not encourage gender-diversity
- All material must be available on the web prior to the event, for reference, and to reduce reliance on projector display
- For remote facilitators, prefer Google Hangout over Skype
- For remote facilitators, plan to have helpers on the floor in the local venue
- who prints the "Hello my name is ..." labels?
- confirm venue, food, speakers, Wifi details
- are there door prizes? is Scooter configured?